We are constantly looking for new names to present at our conferences. If you wish to become a speaker, please submit an abstract: https://www.euromedicom.com/en/abstract-submission.html

If you wish to submit an abstract for FACE 2024, we invite you to log in to the submission portal https://www.euromedicom.com/en/abstract-submission.html
Once you have submitted your abstract, you will automatically receive a confirmation email. If you do not receive anything, please check your spam folder, or contact us at [email protected].

Please log in on our abstract portal https://www.euromedicom.com/en/abstract-submission.html and click on the event's image, the abstract deadline will be displayed.

You will be notified by email. Please note, abstracts are sent to the scientific committee after the submission deadline and the evaluation process takes a minimum of 30 days. Meanwhile, thank you for your patience.

The Aesthetic Multispecialty Society (AMS) is the official scientific partner of our conference portfolio and is run by a committee of recognized global experts in the field of aesthetic & anti-aging medicine.
The AMS also host a digital platform dedicated to promoting further education, the betterment of good practice and the sharing of new ideas. Having been designed to be as interactive and comprehensive as possible, the AMS is the perfect hub to unite the aesthetic and anti-aging community. More information: multispecialtysociety.com

The AMS is open to all aesthetic medicine professionals. You can sign up for AMS for free and get access to a selection of features and content or, sign up for AMS Premium and unlock CPD/CME accredited content, discounts to aesthetic medicine events and more. More information: multispecialtysociety.com

CONFERENCE VIDEO ON-DEMAND
- Replay the AMWC 2024 conference at your own pace and other AMWC series of events at your own pace on the AMS platform.

EXCLUSIVE DISCOUNTS
- Get up to 20% discount to events supported by the AMS.

LEARNING
- Access a library with 100s of premium academic video presentations from international conferences as well as webinars and live demos.
- Claim your CPD accreditation all year long on selected content.
- Access AMS Bookstore with preferential rates.

AMS PREMIUM CERTIFICATE
- Be recognized as a premium member of the fastest growing society in aesthetic medicine and receive a personalized certificate of premium membership.
- Let people know that you are affiliated with AMS with a stamp, displayable on your website.

Become a premium member: https://order.multispecialtysociety.com/Euro

AMS premium membership can be purchased as a one-time payment of 490Euros/550 USD for 12 months (2 months free).

Only AMS Premium members can benefit from 20% off their AMWC ticket and AMS supported events. You will simply need to insert your membership number when you register for AMWC, the discount will be applied automatically.

The live-streamed scientific sessions and a selection of sponsored workshops will be available a few weeks after the event on AMS for AMS Premium members only.

The VOD of AMWC will be availabe on AMS for a limited time to all AMS members a few weeks after the event.

Delegates may cancel their registration in accordance with the following conditions:

Any cancellation request must either be submitted online on the customer profile page https://www.euromedicom.com/en/login.html of the relevant event. If you have forgotten your password, please refer to the 'I forgot my password' question.

• up to 30 days before the first day of the relevant Event to receive a refund of 80% of the Event fees (the remaining 20% of those fees being retained as a processing fee).
• less than 30 days and up to 15 days before the first day of the relevant Event to receive a refund of 50% of the Event fees (the remaining 50% of those fees being retained by way of a processing and cancellation fee).

Organiser regrets that cancellations cannot be accepted less than 15 days before the first day of the relevant Event.

For more information on cancelation T&Cs, please visit our website: https://www.euromedicom.com/en/terms-and-conditions.html

Before requesting a cancellation, please read carefully our Delegate Cancellation Policy: https://www.euromedicom.com/en/terms-and-conditions.html

To request to cancel your registration please follow the instructions availabe on the "Refund Conditions" page on our website: https://www.amwc-conference.com/en/refund.html

You can request a refund if you are eligble in accordance with our cancellation policy . All cancellations must either be submitted online on the customer profile page of the relevant event or sent in writing to [email protected].

See how to request a refund here: https://www.euromedicom.com/en/refund-request.html.

The certificate of attendance is are only awarded to delegates who attend the scientific sessions, in-person or virtually.
This does not include visitor pass options and company staff passes.

You have until the next edition to claim your CME credits and certificate of attendance. After that, you will no longer be able to claim the credits.

The elegible passes for 5-day replay are:
· VIP Pass
· Full Pass
· Conference pass

If you want more time to watch, become a premium member of the Aesthetic Multispecialty Society (AMS) and watch the live streamed sessions at your own pace.
https://order.multispecialtysociety.com/Euro

For sponsorship and exhibiting opportunities please contact Mathieu Boronad at [email protected]. 

Alternatively, you can contact us by filling in the 'Exhibitor Enquiry' form on our website and a member of the team will be in touch with you shortly: https://www.amwc-conference.com/en/exhibit/sponsorship-opportunities.html

Once published, it is availble under 'Exhibitors' tab on the conference website menu: https://www.amwc-conference.com/en/exhibit/exhibitors-list.html

AMWC has partnered with 'Monaco Check-in' to help you plan your trip.

You can book through the platform below: MCI-AMWC

You can also book a hotel by contacting Monaco Check-in.
Phone: 377 97 97 23 80 | Email: [email protected]

We offer preferential hotel rates through our official partner Monaco Check-in. You can book a hotel directly through our website or by contacting Monaco Check-in. https://mci-amwc.com/index.html
Beware of unsolicited websites claiming to take registrations and hotel bookings on behalf of AMWC or claiming to have partnered with AMWC or Euromedicom.

AMWC has partnerned with 'Monaco Check-in' to help you plan your trip. You can book a hotel directly through our website or by contacting Monaco Check-in. https://mci-amwc.com/index.html

MCI-AMWC.COM | ph: 377 97 97 23 80 | Email: [email protected]

More information is availble under 'Plan your trip' tab on the conference website menu.

Free public bus service in Monaco during the conference days is available to all attendees upon the presentation of a conference badge.

If you booked accomodation through Monaco Check-in, a shuttle bus service to hotels in Menton, Roquebrune, Saint-Jean-Cap-Ferrat and Nice is available only on March 27, March 28 and March 29,2024 (2 trips to the Grimaldi Forum in the morning and 2 back to the hotels in the evening).

Buses will park in the Grimaldi Forum car park (AGIP panel) Follow the direction signs outside the Grimaldi Forum will indicate the bus parking area.

The official language of the conference is English.

At AMWC, all sessions are translated from English to French.
Mandarin translation is available in Salle des Princes on Wednesday, March 27 and Thursday, March 28 and Friday, March 29.

Yes, it is possible if the translator has a ticket for the conference. Each participant, including interpreters must present a badge to access the event. They must be registered for the relevant pass option.

Yes, translation headsets are available on ATRIUM level-2 of the Grimaldi Forum for free.

Attendees will be required to leave an ID in exchange for headsets, which will be returned to them at the end.  

Please note that for any lost or unreturned headset, you will be charged a penalty fee.

Translation headsets are available on ATRIUM level-2 of the Grimaldi Forum.
Attendees will be required to leave an ID in exchange for headsets, which will be returned to them after use.
Please note that for any lost or unreturned headset, you will be charged a penalty fee.
If you are attending remotely, translation is provided on a selection of sessions. Please see program for more details.

If you have attended one of our events (organized by Euromedicom) including AMWC Monaco, you can access it via our website by clicking on the 'Login' tab on the website menu:  https://www.euromedicom.com/en/login.html.

Your username is the email you have used to register. If you forgot your password, you can reset it anytime by clicking on 'Forgot your password?'. 

If you forgot your password, you can reset your password by clicking on "Forgot your password?", then check your email and follow the steps.
If you did not receive an email from us, please check your spam folder.

You can update your details (email, address, contact preferences, etc.) on your personal account available on 'Login' tab of the website: https://www.euromedicom.com/en/login.html

You can register directly on our website using 'Registration' tab available on the conference website menu. www.amwc-conference.com/en/register.html

You can also register by calling us: 33 (0)1 58 56 74 00 or by email: [email protected]

Yes, we do. Please contact our Customer Relationship Team for more information at registration@euromedicom.

You can download your registration confirmation by logging into your account through the link: https://www.euromedicom.com/en/login.html
Simply go to 'Login' tab on the website. After loging in, click on 'my orders' and download your confirmation letter.

You can download your invoice(s) on your account: https://www.euromedicom.com/en/login.html
Simply go to the 'Login' tab on the website menu. After logging in, click on 'my orders' and download your invoice(s). If you cannot find it, you can also contact us by email at [email protected].

We might be able to change the details on your invoice, depending on the circumstances. Please email us with your request at [email protected]

Yes, you can. Please email us your request at registration@euromedicom.

Badge retrieval dates and times:

• Tuesday March 26th:
  • Pre-course delegate: Between 7.30 am and 2.00 pm
  • AMWC delegate: Between 2.00 pm and 6.00 pm
• Wednesday March 27th between 7.30 am and 6.00 pm
• Thursday March 28th between 8.00 am and 6.00 pm
• Friday March 29th between 8.00 am and 6.00 pm

Requirements:

• To print your badge on-site, you will need to bring your registration confirmation letter with you.

Badge printing process:

• When you arrive at the registration area of the Grimaldi Forum, you will find dedicated self-printing kiosks.
• You can scan the barcode located on the top right-hand corner of your registration confirmation letter at one of these kiosks to print your badge.

Please make sure to arrive within the specified time frame and have your registration confirmation letter ready for a smooth badge retrieval process.

If you have any further questions or need assistance with onsite registration, don't hesitate to reach out to the AMWC Team at the Help Desk. 

You can purchase one-day pass(es) for Friday 29 March on our official website and on-site.

If you are arriving by plane, the best airport to travel to is Nice Cote d’Azur Airport, just 25km from the Grimaldi Forum, Monaco. 

Promotionnal codes: Book your flight to Nice Côte d'Azur with our partners:

Air France - KLM Global Meetings

Event: 22nd Aesthetic & Anti-Aging Medicine World Congress

ID Promotional Code: 40394AF

Travel Valid Period: 20/03/2024 to 05/04/2024

Event location: NICE

https://globalmeetings.airfranceklm.com/search/promodefault.aspx?vendor=AFR&promocode=40394AF

Special Lufthansa Group airlines fares:

Event: AMWC 2024

ID Promotional Code: FRAUXAQ

https://www.lufthansa.com/de/en/meetings-and-events-delegates

Monaco Taxi company : https://taximonaco.com/ – Phone number :  00 377 93 15 01 01
Desk to reserve a taxi in front of the Grimaldi Forum (next to the stairs)

Yes, we offer a SHUTTLE BUS SERVICE from Nice-Côte d’Azur airport T1 and T2 to Monaco on March 26 and March 27.

PLEASE NOTE: The shuttles are only for one way (Nice to Monaco), not for the return.

TUESDAY, MARCH 26
Bus n°1 Departure time: 12:00 • 15:00 • 18:00
Bus n°2 Departure time: 13:00 • 16:00 • 19:00
Bus n°3 Departure time: 14:00 • 17:00 • 20:00

WEDNESDAY, MARCH 27
Bus n°1 Departure time: 8:00 • 11:00 • 14:00 • 17:00
Bus n°2 Departure time: 9:00 • 12:00 • 15:00
Bus n°3 Departure time: 10:00 • 13:00 • 16:00

STOPS
NOVOTEL - PLACE D'ARMES HOTEL AMBASSADOR - ARRET ROSERAIE COLUMBUS - STADE LOUIS II MARRIOTT - PORT PALACE - GRIMALDI FORUM - MERIDIEN - BAY ET BEACH - FAIRMONT - PLACE DU CASINO HOTEL DE PARIS ET METROPOLE

Several modes of transport will get you from Nice Côte d’Azur Airport to Monte-Carlo, Monaco. 

BY HELICOPTER
Monaco is just a 7-minute helicopter flight from Nice Airport : https://www.blade.com/2024-amwc?locale=en
BLADE provides different offers depending on your need:

• 20€ off one-way for €175 / seat
• 50€ off round-trip per person
• a buy 3 seats get 1 free offer for small groups.

BY PREMIUM CAR SERVICE
NLS France puts at your disposal its fleet of Premium vehicles with drivers in order to get you to the AMWC in the best conditions.
https://www.nlsfrance.com/amwc/

BY BUS
Bus service, line 80 (line Zou), will take you from Nice Côte d’Azur Airport (Terminal 2) to Monaco and onward to Menton.

Book your FREE ticket, please click HERE https://www.niceairportxpress.com/en/basket/add/1?
Use code : AMWCA24
Offer valid from 25/03/2024 to 31/03/2024

*For delegates of terminal 1 (international), until further notice they must take the tram line from T1 to T2 (free), the shuttle are positioned at the platform just opposite the tram arrival. (Line 80)

SCHEDULES

From Nice airport (Terminal 2) to Monaco Sporting
8:15, 9:00, 9:45, 10:30, 11:15, 12:00, 12:45, 13:30, 14:15, 15:00, 15:45, 16:30, 17:15, 18:00, 18:45, 19:30, 20:15, 21:00

From Nice airport (Terminal 2) to Menton station
8:15, 10:30, 12:00, 14:15, 15:45, 18:00, 21:00

From Monaco Sporting to to Nice airport (Terminal 2)

07:00, 07:45, 08:30, 09:15, 10:00, 10:45, 11:30, 12:15, 13:00, 13:45, 14:30, 15:15, 16:00, 16:45, 17:30, 18:15, 19:00, 19:45

From Menton station to to Nice airport (Terminal 2)

06:35, 08:50, 10:20, 12:35, 14:05, 16:20, 17:50

Google maps : https://www.niceairportxpress.com/en/timetable/1/aller 

Further information :

• Discounts are accepted only during the period of acceptance of these (the tickets can however be withdrawn before the moment when the trip is within the acceptance period)
• Discounts are to be validated at the end of the order
• Luggage is limited to 1 suitcase (for any additional suitcase the cost is 5 €) oversized luggage is charged at 5€.
• Tickets must be printed and presented to the driving agent (a countermark free of charge will be issued in exchange)
• Any presentation of tickets outside the acceptance period following the event will be refused. The driving agent will propose the pricing in effect at that time.

BY REGIONAL TRAIN
https://www.nice.aeroport.fr/en/directions/train
The closest train station to the airport is Nice Saint-Augustin station, located a 10/15 minute walk from Terminal 1.

BY TRAMWAY
https://www.lignesdazur.com/sites/default/files/2022-12/Plan Autour du Tram 2-3_01-2023.pdf<b

If you booked accomodation through Monaco Check-in, a shuttle bus service to hotels in Menton, Roquebrune, Saint-Jean-Cap-Ferrat and Nice is available only on March 26 to 29 (2 trips to the Grimaldi Forum in the morning and 2 back to the hotels in the evening) Buses will park in the Grimaldi Forum car park (AGIP panel)
Follow the direction signs outside the Grimaldi Forum will indicate the bus parking area.

Buses 5 & 6

Monaco buses free for AMWC delegates from March 23 to 31, 2024.
During AMWC Monaco, attendees can enjoy complimentary access to Monaco's public buses from March 24 to March 30, 2024. Simply show your AMWC badge when boarding.
Buses 5 and 6 are available in front of GRIMALDI Forum (AMWC Venue). You can check your route using the link below.

https://www.cam.mc/en/me-deplacer

Concierge services will be available to assist you with travel, dining, and entertainment recommendations. 
Locations: Glass Roof, level 0 for all participants and VIP Room, Le Genois – for speakers and VIP delegates.

AMWC 2024 will take place at the Grimaldi Forum of Monaco.
10, av. Princesse Grace
98001, Monaco

To find out more about the venue, please visit the Grimaldi Forum official website: www.grimaldiforum.com

Yes, the Grimaldi Forum offers several parking options. Please visit our 'Venue' page under the 'About' tab in the menu: https://www.amwc-conference.com/en/practical-info/venue.html

We do not process visa applications for conference attendees. However, you can download your invitation letter from our website to support your visa application.
To obtain the invitation letter, it is mandatory to be registered for the event. Once registered, log in to your account to request the letter: https://www.euromedicom.com/en/login.html

Note: we advise to submit your visa application at least 8 weeks prior to the event.

Unfortunately, refunds cannot be granted if your visa application is unsuccessful.

The AMWC awards ceremony is open to all AMWC participants regardless of the badge type. 

Now in its 10th edition, the AMWC Aesthetic Medicine Awards is a prestigious annual competition that gives recognition to physicians and companies aspiring for innovation and excellence in aesthetics.

The ceremony will be hosted in Camille Blanc room (Level -2 of the Grimaldi Forum) on Wednesday, March 27th from 5:30 pm to 6:30 pm.

Yes, you will be able to register on-site, with payment by credit card or cash.

You can download your registration confirmation on your account: https://www.euromedicom.com/en/login.html
Simply go to the 'Login' tab on the website. After logging in, click on 'my orders' and download your confirmation letter. If you cannot find it, you can also contact us by email at [email protected].

Please make sure your name and the billing details are all filled in in English. Avoid using non-English letters and try again. Please make sure that you are not putting the full address on the same tab but rather use "additional information" tab for filling in the rest of the address. 
You may also to check with your bank to confirm there is no payement limit on your card or/and no international payment security block.
If you are still having trouble with your payment, contact our Customer Relationship Team at [email protected].

Paying by bank transfer is possible, you can simply select the option at the check out. Please note that an additional 15$ fee must be paid.

For administrative reasons, all bank transfers must be made at least 10 working days before the conference. After this date, participants will be required to pay for their registration on-site if they are unable to pay by credit card beforehand. 

Please mention the attendee's name and event name as a reference on all the bank tranfer documents.

The venue offers different areas where you can have lunch or grab a snack.

1. VIP & Speaker Lounge lounge: this area is exclusively for VIP Pass holders and speakers. Located in Génois hall (Level 2) and open from 8:00 am to 6:00 pm on 27th, 28th and 29th March.

2. Bistrot - Bar & Snack: located in the Indigo hall (Level +1)
March 27-28: 8:15 am to 6:00 pm.
March 29: 8:15 am  to 6:30 pm.

3. Restaurant: located in Le Guelfe hall (Level +2) and open on 27th, 28th and 29th March from 11:45 am to 3:00 pm.

4. Cash bar & Snack:
March 27-28: 8:15 am to 6:00 pm.
March 29: 8:15 am  to 6:30 pm.

5. Free coffee breaks: complimentary coffee and tea are served in the exhibition area to all attendees.

6. Water fountains: There are free water stations conveniently located throughout the exhibition area.
Attendees are encouraged to bring their own reusable water bottles, reducing the need for single-use plastic glasses and bottles.
 

The cloakroom is located at the registration. A charge of 2.00 € per item is made to customers for using the cloakroom. (limited space, we recommend that you come as light as possible).

Complimentary WI-FI is available for the duration of the conference.

WI-FI NETWORK: AMWC2024
Password: Evolus

Should you lose any personal belongings or find someone's lost property, please go to the Help Desk located in the registration area.

Press Contact

Interested in covering AMWC as Press? For all press accreditation and enquiries, please contact our press officer Nathalie d'Amico.
 
Palm'Action
Email: [email protected]
Phone: 0033 (0)6 08 57 82 11

The Press regsitration desk will be located in the registration area at the same opening hours:

REGISTRATION HOURS:

TUESDAY, MARCH 26: From 7.30 am to 6.30 pm
WEDNESDAY, MARCH 27: From 7.30 am to 6.30 pm
THURSDAY, MARCH 28: From 8.00 am to 6.30 pm
FRIDAY, MARCH 29: From 8.00 am to 6.30 pm

This year, you can view all posters: online on the AMWC App & to the E-posters area on Atrium hall, next to room Camille Blanc.

As a speaker, you will be contacted first by the Scientific Secretary by email.
You may access to your speaker account through the link sent by email.

Or by clicking HERE.

Enter your credentials as follows:
• Username: Your email address
• Password: The password sent through the link you received by email and that can be changed in your account.

In case you have forgotten your password, you can always reset it by clicking on ‘reset your password’.

Note: Please remember to check your junk mail folder if you don't find the reset link in your main inbox.

If you decide to cancel your participation for personal reasons, our "Terms and Conditions of Sale" outlined in our Attendees FAQ will apply. We will not be obligated to refund any travel or accommodation expenses incurred in this case.

If you cancel your participation due to travel restrictions imposed by your country's government or the hosting country's government, please check with your travel agency or airline regarding their cancellation terms. The following conditions apply based on your speaker status:
- "Contributing" or "Industry" speakers: We will not be obligated to refund any travel or accommodation expenses incurred in this case.
- "Faculty" speakers: You may be eligible to submit a reimbursement request in accordance with the applied Grant Policy.

In the event that we cancel the conference due to a Force Majeure event, the following conditions apply:
- "Contributing" or "Industry" speakers: We will not be obligated to refund any travel or accommodation expenses incurred in this case. Our "Limitation of Liability" chapter generally applies.
- "Faculty" speakers:
          • If cancellation occurs more than 60 days before the event: You will not be eligible for any reimbursement.
          • If cancellation occurs less than 60 days before the event and you have agreed to the Grant Policy through your speaker account: You may be entitled to submit a reimbursement request in strict accordance with the applied Grant Policy.

If the congress needs to be rescheduled or postponed, the Grant Policy will remain in effect, and all speakers will automatically be entitled to participate in the rescheduled congress without any additional refund rights.

In the event that the conference format changes from "in-person" to "virtual," your participation will be automatically switched from physical to virtual attendance.

To obtain your speaker certificate, please follow these steps:
1. Log in to your speaker account.
2. Complete the 'online evaluation' form, which becomes available after the congress ends.
3. Once you have completed the evaluation, your speaker certificate will be available for download.

AMWC issues speaker certificates for scientific sessions only. If you are an industry speaker, you will obtain a regular certificate of attendance.

You can collect your badge at the dedicated Speaker desk located in the registration area. Please bring the following items with you
- Proof of identity (e.g., ID card, passport, driver's license, etc.)
- Business card (if applicable)

For the opening hours of the welcome desk, refer to the "Registration" chapter in the FAQ.

Faculty speakers who have been granted hotel nights should submit their check-in/check-out dates through their speaker account. Detailed instructions will be provided by the Scientific Secretariat a few months prior to the conference. The number of granted nights is based on the speaker's status, country of residence, and number of lecturing days.

Speakers without granted nights, industry speakers, and contributing speakers can book their hotel through our official agency Monaco Check-In, who negotiates special rates. Please visit the congress website and navigate to the "Plan your trip" section for more information on booking accommodations.

To ensure compliance with regulations and clarify what is reimbursable, AMWC has established the following terms and conditions for reimbursement.
The reimbursement policy is directly linked to the grant policy.
By accepting the invitation to speak, speakers agree to the grant policy and the AMWC reimbursement policy outlined below.

1. Policy for Faculty Speakers:

The following expenses may or may not apply depending on the speaker's status. Speakers should refer to their grant policy on their speaker account.

• Travel Expenses:

• All airline and/or train tickets should be purchased well in advance to take advantage of lower fares. AMWC will support fares up to a lump sum based on the prices recorded for a trip in economy. This is being proposed in the speaker account.
• AMWC will provide the speakers with an airport round trip chauffeur service. If, for some reasons, this service is not available ground transportation and taxis related to attending AMWC only are included in travel expenses.

• Accommodation Expenses:
AMWC arranges block bookings at nearby 4-star hotels. If the grant policy includes hotel nights, the number of supported nights will be indicated in the speaker account.
The speakers must precise the check-in/check-out dates according to the number of covered nights.
If the speakers want to stay longer, additional nights will have to be paid by the speaker.

• Social events:
Invitations to social events are indicated in the speaker account.
Speakers must confirm or decline each invitation. As the seats are limited for each event, please make sure you attend the event(s) you confirm your attendance for.

Submitting Expenses: The expenses, along with the necessary receipts, should be uploaded in the speaker account as soon as possible but no later than 30 days after the conference.
Valid receipts must be provided for all claimed expenses, including detailed train and flight receipts with start and end points, passenger names, travel dates, and fees. Credit card statements are not acceptable as documentation.
Reimbursement will be provided via bank transfer within 30-45 days upon receiving valid request and receipts.

2. Policy for Industry Speakers:
Industry speakers are generally expected to have their travel and accommodation expenses covered by their supporting companies.

3. Policy for Contributing Speakers:
Contributing speakers are responsible for covering their own travel and accommodation expenses.

4. Guests, Spouses & Family Travel:
AMWC will not reimburse any expenses incurred by family members or accompanying guests.

Yes, there is a specific grant policy for speakers at each conference.
We strive to ensure a fair and transparent grant policy that upholds the diversity and excellence of our speakers.
The details of the grant policy are provided in the invitation email sent by the Scientific Secretariat to each speaker, or it can also be viewed through the speaker account.
The grant policy is based on the speaker's status, the congress format, and the conference location. It includes items such as accommodation, transportation, and social events.
By accepting the invitation to speak, speakers agree to the grant policy and the AMWC reimbursement policy outlined in their speaker account.

1. Policy for Faculty Speakers:

The following expenses may or may not apply depending on the speaker's status. Speakers should refer to their grant policy on their speaker account.

• Travel Expenses:

• All airline and/or train tickets should be purchased well in advance to take advantage of lower fares. AMWC will support fares up to a lump sum based on the prices recorded for a trip in economy. This is being proposed in the speaker account.
• AMWC will provide the speakers with an airport round trip chauffeur service. If, for some reasons, this service is not available ground transportation and taxis related to attending AMWC only are included in travel expenses.

• Accommodation Expenses:
AMWC arranges block bookings at nearby 4-star hotels. If the grant policy includes hotel nights, the number of supported nights will be indicated in the speaker account.
The speakers must precise the check-in/check-out dates according to the number of covered nights.
If the speakers want to stay longer, additional nights will have to be paid by the speaker.

• Social events:
Invitations to social events are indicated in the speaker account.
Speakers must confirm or decline each invitation. As the seats are limited for each event, please make sure you attend the event(s) you confirm your attendance for.

Submitting Expenses: Refer to the reimbursement polcity chapter (next FAQ).

2. Policy for Industry Speakers:
Industry speakers are generally expected to have their travel and accommodation expenses covered by their supporting companies.

3. Policy for Contributing Speakers:
Contributing speakers are responsible for covering their own travel and accommodation expenses.

4. Guests, Spouses & Family Travel:
AMWC will not reimburse any expenses incurred by family members or accompanying guests.

Industry speakers invited by exhibiting companies will automatically receive a "Speaker" badge, granting them access to all the congress sessions and the exhibition hall.

AMWC welcomes speakers of three types, each with their own roles:

• Faculty speakers: They are selected and invited by the Scientific Board to speak in non-sponsored scientific sessions.
• Contributing speakers: They are selected by the Scientific Board based on the spontaneous submission of an abstract. They can speak within non-sponsored scientific sessions or contributing sessions and are responsible for covering their own registration fees.
• Industry speakers: They are selected and invited by exhibiting companies to speak in sponsored sessions, which are clearly identified as such. Industry speakers may also be considered by the AMWC Scientific Board to speak or chair in other scientific sessions, which are not restricted to sponsored sessions.

Regardless of the type, all speakers will automatically receive a "Speaker" badge, granting them access to all the congress sessions and the exhibition hall.

Session chairs are selected by the Scientific Committee to moderate one or several sessions at the conference.

The responsibilities of a session chair include:

• Ensuring all lectures end on time and having the authority to stop speakers if necessary.
• Maintaining unbiased content within the scientific sessions.
• Facilitating transitions between lectures and moderating panel discussions.

Additionally, after the congress, session chairs will be asked to rate each presentation they chaired based on criteria such as presentation clarity, content quality, and level of English.

If biased content is presented, chairs should ask the speaker to move on to another part of the presentation or provide a comparative perspective.

Unless otherwise specified (subject to speaker agreement), all congress lectures are available for replay on AMS Live for 2 weeks after the conference.
After that, they will be permanently published on the AMS e-learning platform.

AMWC places great emphasis on transparency in all scientific courses. Therefore, every speaker is required to disclose any commercial bias or financial support received in their presentations.

The conflict of interest (COI) policy applies to all speakers during the congress, including members of the Scientific Board, Faculty members, contributing speakers, and industry speakers.

If you are a Board member, you are kindly requested to fill in and update your COI declaration every year.

You can find the COI form in your speaker account. Fill out the form and submit it accordingly.

When preparing your presentations, prioritize readability over style by keeping it simple and clear.

• Language: Presentations must be written and presented in English.
• Format: We support Keynote (.key) or PowerPoint (.pptx) formats (don’t use any PDF files!) The recommended aspect ratio is widescreen (16:9), but standard (4:3) ratio is also acceptable. 
• Font: It is advisable to use Arial or Calibri fonts instead of Times New Roman. Avoid using narrow fonts.
• Font Size: The minimum font size should be 28. 
• Color: Choose colors that are easily readable.
• Bullet Points: We recommend using bullet points to convey your message. If charts are necessary, make them as clear as possible.
• Patient Privacy: Ensure the confidentiality of patients appearing in any and all of your materials.
• Video: please use high-definition files (1920x1080 @ 25 or 30 fps). MP4, MPEG2 or AVI.

Preferably, you are requested to upload your presentation materials to the congress server.
Direct plug-in of a USB drive or laptop is not permitted in the conference rooms.

There are two options available for uploading your presentations:

• Online Preview (accessible through your speaker account): This option is open for 1 to 2 weeks prior to the start of the congress. Once the online preview period is closed, all presentations must be uploaded directly at the congress venue.
  • Log in to your speaker account.
  • Access the speaker account dashboard of the congress.
  • Click on the "Lecture schedule" menu.
  • Upload your presentation file(s) for each lecture, where applicable, using the "Presentation file" column.
     
• On-Site Preview (Preview room at the congress venue): This option is available throughout the duration of the congress. Online Preview guidelines:
  • Please ensure that you upload only finalized presentations at least 30 minutes before the session you are involved in.
  • Supported file formats include PowerPoint (.pptx) and Keynote (.key).
  • File size must be under 2 GB. 

You can view your lecture schedule at any time through your speaker account. Simply log in to your personal account and navigate to the 'My congress schedule' section of the corresponding congress.

Your speaker account provides you with the following capabilities:

• Update your personal information, photo and biography.
• View your lecture(s) schedule(s). 
• View the full congress program.
• Complete your abstract(s).
• Upload your presentation(s).
• Sign the speaker agreement and disclosures (conflict of interest).
• Review the grant policy (travel, accommodation, pick-up, social events).
• Book hotel nights, if applicable.
• Complete your travel info to benefit from the VIP pick-up service (if applicable).
• Confirm your attendance to social events, if applicable.
• Submit your travel reimbursement, if applicable.
• Update your bank account to get the refund.
• Announce your participation to attendees (social communication).
• Download your certificate of attendance as a speaker (CME credits).

You can contact us via email at any time to retrieve your login credentials.
If you remember your username but not your password, you can reset it by clicking on ‘reset your password’.

Note: Please remember to check your junk mail folder if you don't find the reset link in your main inbox.

The Speaker Preview is located in Pointeau HALL – follow the RED steps on the floor.
All speakers in the main program are required to check into the Speaker Preview Room at least 1 HOUR before their presentations.
Sponsored Workshops/Symposia speakers should connect their laptops directly in the workshop room.