We are constantly looking for new names to present at our conferences. If you wish to become a speaker, please submit an abstract: https://www.euromedicom.com/en/abstract-submission.html

If you wish to submit an abstract for AMWC Monaco 2025, we invite you to log in to the submission portal https://www.euromedicom.com/en/abstract-submission.html
Once you have submitted your abstract, you will automatically receive a confirmation email. If you do not receive anything, please check your spam folder, or contact us at [email protected].

Please log in on our abstract portal https://www.euromedicom.com/en/abstract-submission.html and click on the event's image, the abstract deadline will be displayed.

You will be notified by email. Please note, abstracts are sent to the scientific committee after the submission deadline and the evaluation process takes a minimum of 30 days. Meanwhile, thank you for your patience.

The Aesthetic Multispecialty Society (AMS) is the official scientific partner of our conference portfolio and is run by a committee of recognized global experts in the field of aesthetic & anti-aging medicine.
The AMS also host a digital platform dedicated to promoting further education, the betterment of good practice and the sharing of new ideas. Having been designed to be as interactive and comprehensive as possible, the AMS is the perfect hub to unite the aesthetic and anti-aging community. More information: multispecialtysociety.com

The AMS is open to all aesthetic medicine professionals. You can sign up for AMS for free and get access to a selection of features and content or, sign up for AMS Premium and unlock CPD/CME accredited content, discounts to aesthetic medicine events and more. More information: multispecialtysociety.com

CONFERENCE VIDEO ON-DEMAND
- Replay the AMWC 2024 conference at your own pace and other AMWC series of events at your own pace on the AMS platform.

EXCLUSIVE DISCOUNTS
- Get up to 20% discount to events supported by the AMS.

LEARNING
- Access a library with 100s of premium academic video presentations from international conferences as well as webinars and live demos.
- Claim your CPD accreditation all year long on selected content.
- Access AMS Bookstore with preferential rates.

AMS PREMIUM CERTIFICATE
- Be recognized as a premium member of the fastest growing society in aesthetic medicine and receive a personalized certificate of premium membership.
- Let people know that you are affiliated with AMS with a stamp, displayable on your website.

Become a premium member: https://order.multispecialtysociety.com/Euro

AMS premium membership can be purchased as a one-time payment of 490Euros/550 USD for 12 months (2 months free).

If you’d like more time to watch, become a premium member of the Aesthetic Multispecialty Society (AMS) and access a selection of sessions at your own pace—with 20% off exclusively for AMWC Monaco attendees!

Use promo code: MONACO2025 at checkout

For more information about AMS membership, visit the AMS Team at Level -1, Diaghilev Hall, Le Carré.

The live-streamed scientific sessions and a selection of sponsored workshops will be available a few weeks after the event on AMS for AMS Premium members only.

The VOD of AMWC will be availabe on AMS for a limited time to all AMS members a few weeks after the event.

You can download the AMWC App from the relevant app store: https://page.swapcard.com/app/amwc/

Delegates may cancel their registration in accordance with the following conditions:

Any cancellation request must either be submitted online on the customer profile page https://www.euromedicom.com/en/login.html of the relevant event. If you have forgotten your password, please refer to the 'I forgot my password' question.

• up to 30 days before the first day of the relevant Event to receive a refund of 80% of the Event fees (the remaining 20% of those fees being retained as a processing fee).
• less than 30 days and up to 15 days before the first day of the relevant Event to receive a refund of 50% of the Event fees (the remaining 50% of those fees being retained by way of a processing and cancellation fee).

Organiser regrets that cancellations cannot be accepted less than 15 days before the first day of the relevant Event.

For more information on cancelation T&Cs, please visit our website: https://www.euromedicom.com/en/terms-and-conditions.html

Before requesting a cancellation, please read carefully our Delegate Cancellation Policy: https://www.euromedicom.com/en/terms-and-conditions.html

To request to cancel your registration please follow the instructions availabe on the "Refund Conditions" page on our website: https://www.amwc-conference.com/en/refund.html

You can request a refund if you are eligble in accordance with our cancellation policy . All cancellations must either be submitted online on the customer profile page of the relevant event or sent in writing to [email protected].

See how to request a refund here: https://www.euromedicom.com/en/refund-request.html.

Yes, the AMWC in Monte-Carlo, Monaco (March 27–29, 2025) has been accredited by the European Accreditation Council for Continuing Medical Education (EACCME®) for a maximum of 21.5 European CME credits (ECMEC®s).

The certificate of attendance are only awarded to delegates who attend the scientific sessions, in-person or virtually.
This does not include visitor pass options and company staff passes.

Faculty and Delegates (for eligible passes) ill be able to claim and download their certificates of attendance including CME credits after completing a CME-evaluation survey.

The survey will be available on your badge by scanning the QR code, or on the AMWC app/digital platform from mid-day on 29 March. You will also receive the survey by email the week after the event.

You have until the next edition to claim your CME credits and certificate of attendance. After that, you will no longer be able to claim the credits.

For sponsorship and exhibiting opportunities please contact Mathieu Boronad at [email protected]. 

Alternatively, you can contact us by filling in the 'Exhibitor Enquiry' form on our website and a member of the team will be in touch with you shortly: https://www.amwc-conference.com/en/exhibit/sponsorship-opportunities.html

Once published, it is availble under 'Exhibitors' tab on the conference website menu: https://www.amwc-conference.com/en/exhibit/exhibitors-list.html

We offer preferential hotel rates through our official partner Monaco Check-in. You can book a hotel directly through our website or by contacting Monaco Check-in. https://mci-amwc.com/
Beware of unsolicited websites claiming to take registrations and hotel bookings on behalf of AMWC or claiming to have partnered with AMWC or Euromedicom.

AMWC has partnerned with 'Monaco Check-in' to help you plan your trip. You can book a hotel directly through our website or by contacting Monaco Check-in.

MCI-AMWC.COM | ph: 377 97 97 23 80 | Email: [email protected]

More information is availble under 'Plan your trip' tab on the conference website menu: https://mci-amwc.com/

Free public bus service in Monaco during the conference days is available to all attendees upon the presentation of a conference badge.

If you booked accomodation through Monaco Check-in, a shuttle bus service to hotels in Menton, Roquebrune, Saint-Jean-Cap-Ferrat and Nice is available only on March 27, March 28 and March 29, 2025 (2 trips to the Grimaldi Forum in the morning and 2 back to the hotels in the evening). 

Buses will park in the Grimaldi Forum car park (AGIP panel) Follow the direction signs outside the Grimaldi Forum will indicate the bus parking area.

The official language of the conference is English.

The official congress languages are English and French. Powered by AI, simultaneous translation in over 60 languages is accessible on your smartphone via a dedicated link. A headset is required for audio translation.

How can I access AI-powered translation?

1. Scan the QR code at the room entrance.
2. Select your preferred language.
3. Tap the "Attend" button.
4. Listen to the live translation through your headset. Captions are also available as an alternative on your device.

Important: A smartphone and your own headset are required to use this service. This ensures the focus is on audio translation while keeping captions as a backup. 

Yes, it is possible if the translator has a ticket for the conference. Each participant, including interpreters must present a badge to access the event. They must be registered for the relevant pass option.

If you have attended one of our events (organized by Euromedicom) including AMWC Monaco, you can access it via our website by clicking on the 'Login' tab on the website menu:  https://www.euromedicom.com/en/login.html.

Your username is the email you have used to register. If you forgot your password, you can reset it anytime by clicking on 'Forgot your password?'. 

If you forgot your password, you can reset your password by clicking on "Forgot your password?", then check your email and follow the steps.
If you did not receive an email from us, please check your spam folder.

You can update your details (email, address, contact preferences, etc.) on your personal account available on 'Login' tab of the website: https://www.euromedicom.com/en/login.html

You can register directly on our website using 'Registration' tab available on the conference website menu. www.amwc-conference.com/en/register.html

You can also register by calling us: 33 (0)1 58 56 74 00 or by email: [email protected]

Please contact our Customer Relationship Team for more information at registration@euromedicom.

You can download your registration confirmation by logging into your account through the link: https://www.euromedicom.com/en/login.html
Simply go to 'Login' tab on the website. After loging in, click on 'my orders' and download your confirmation letter.

You can download your invoice(s) on your account: https://www.euromedicom.com/en/login.html
Simply go to the 'Login' tab on the website menu. After logging in, click on 'my orders' and download your invoice(s). If you cannot find it, you can also contact us by email at [email protected].

We might be able to change the details on your invoice, depending on the circumstances. Please email us with your request at [email protected]

Yes, you can. Please email us your request at registration@euromedicom.

Badge retrieval dates and times:

• Wednesday, March 26: 7:30 am - 6:30 pm

• Thursday, March 27: 7:30 am - 6:30 pm

• Friday, March  28: 8:00 am - 6:30 pm
  

• Saturday, March 29: 8:00 am - 6:30 pm

Requirements:

• To print your badge on-site, you will need to bring your registration confirmation letter with you.

Badge printing process:

• When you arrive at the registration area of the Grimaldi Forum (level -1 - Diaghilev Hall), you will find dedicated self-printing kiosks.
• You can scan the barcode located on the top right-hand corner of your registration confirmation letter at one of these kiosks to print your badge.

Please make sure to arrive within the specified time frame and have your registration confirmation letter ready for a smooth badge retrieval process.

If you have any further questions or need assistance with onsite registration, don't hesitate to reach out to the AMWC Team at the Help Desk. 

If you're arriving by plane, the best airport to fly into is Nice Côte d'Azur Airport, located just 25 km from the Grimaldi Forum in Monaco. Take advantage of special promotional codes for your flights!

Exclusive Promo Codes with Partner Airlines

• Air France
Book your flight with Air France
Event ID Code GME50191AF

• Lufthansa
Book your flight with Lufthansa

Monaco is only a 7-minute helicopter ride from Nice Airport. Enjoy a helicopter flight with MONACAIR by BLADE!

Special discount by using this ID Event code: AMWC2025 

You can book by email  [email protected] or by phone : +377 97 97 39 00

You can also book directly by clicking on the links below:

Book a flight with Monacair by Blade

Réserver un vol avec Monacair - Blade​

Free Shuttle buses will be available from Nice Côte d'Azur Airport (Terminals 1 and 2) to Monaco on March 26 and March 27.

Operated by: RTS Monaco company

Important Note: The shuttle service is one-way only (from Nice to Monaco). Return trips are not included.

WEDNESDAY, MARCH 26
Bus #1: Departure times: 12:00 | 15:00 | 18:00
Bus #2: Departure times: 13:00 | 16:00 | 19:00
Bus #3: Departure times: 14:00 | 17:00 | 20:00

THURSDAY, MARCH 27
Bus #1: Departure times: 08:00 | 11:00 | 14:00 | 17:00
Bus #2: Departure times: 09:00 | 12:00 | 15:00
Bus #3: Departure times: 10:00 | 13:00 | 16:00

STOPS:

• Novotel
• Place d'Armes
• Hotel Ambassador
• Arret Roseraie
• Columbus
• Marriott
• Port Palace
• Grimaldi Forum
• Meridien
• Bay & Beach
• Fairmont
• Place du Casino
• Hotel de Paris
• Metropole

At Nice Airport, you can access ride-hailing services from top companies, including Uber, Bolt, FreeNow, and more. 

Tramway Line 2 connects Nice Côte d'Azur Airport to Nice Ville Train Station (Nice city center) – Jean Médecin stop.

• Travel time: 39 minutes.

Tramway Line 2 also connects the airport to Nice Riquier Train Station.

• Route: Take Tram Line 2 in the direction of ‘Port Lympia’, stop at ‘Parc Phoenix’, and then take the Express TER to ‘Ventimiglia’, with a stop at ‘Gare Nice Riquier’.
• Travel time: 39 minutes.

For tram schedules and route maps, visit:

• Lignes d'Azur Tramway Map
• ZOU! Regional Transport Information
  
• Lignes d'Azur - Tickets rates

Monaco is well-served by both the SNCF TER Sud and Thello train networks. A quick 30-minute ride from Nice Ville Train Station will take you directly to Monaco-Monte-Carlo Train Station, which is open daily from 5:00 AM to 2:00 AM.

TER Train Timetables:

• TER trains run regularly throughout the day, with departures approximately every 15 minutes.
  
• More information: SNCF Connect

From Nice Ville Train Station:

• Address: Avenue Thiers BP 1463, 06008 Nice Cedex 01
• More info and schedules on The Trainline
  

From Nice Gare Riquier:

• Address: Place Auguste Blanqui, 06300 Nice
• TER Regional Info for Nice Gare Riquier

How do I get to the Grimaldi Forum from Monaco Train Station?

Monaco-Monte-Carlo Train Station:

• Address: Place Sainte-Dévote, 98000 Monaco

Getting from Monaco-Monte-Carlo Train Station to the Grimaldi Forum:

1. Walking: 22-minute walk
2. By Bus (Lines 12/13/18/24): Approximately 16 minutes - Bus lines
3. By Taxi: About 6 minutes

1) Free event shuttles for all attendees 

Take advantage of our free shuttle service connecting all key AMWC hotels in Monaco.

Dates : March 27-29

Schedules : 

● Morning: 07:30 AM - 10:00 AM : Hotels → Grimaldi Forum (pick-up/drop-off)

● Evening: 5:30 PM - 8:00 PM : Grimaldi Forum (pick-up/drop-off) → Hotels

Shuttle lines et stops :

1. Line A : Fairmont 
2. Line B : Monte-Carlo - Méridien 
3. Line C : Colombus Monte-Carlo - Riveira Marriott - Port Hercule 
4. Line D : Novotel - Ambassador - Tourist Office 

2) VIP et faculty car service 

A Premium chauffeur service exclusively for VIP pass holders and speakers.

Dates: March 27-29

Service Hours: 07:30 AM - 8:00 PM

Pick-up/Drop-off location: In front of the Grimaldi Forum booking:

• On-demand service (no advance booking required)
• Reservation desk available at the pick-up/drop-off area

3) Taxis 

Taxis are available at Entrance A3 at both Terminal 1 and Terminal 2 of Nice Côte d'Azur airport.
The fixed fare to Monaco is €95​.

4) Public bus network 

AMWC participants can enjoy free access to Monaco’s public buses throughout the conference by simply showing their delegate badge to the driver.

● Key bus lines: 1, 2, 5, 6, 12, 13, 18, 24

If you booked accomodation through Monaco Check-in, a shuttle bus service to hotels in Menton, Roquebrune, Saint-Jean-Cap-Ferrat and Nice is available only on March 27 to 29, 2025 (2 trips to the Grimaldi Forum in the morning and 2 back to the hotels in the evening) Buses will park in the Grimaldi Forum car park (AGIP panel)
Follow the direction signs outside the Grimaldi Forum will indicate the bus parking area.

Concierge services will be available to assist you with travel, dining, and entertainment recommendations. 
Locations: Glass Roof, level 0 for all participants and VIP Room, Le Genois – for speakers and VIP delegates.

AMWC 2025 will take place at the Grimaldi Forum of Monaco.
10, av. Princesse Grace
98001, Monaco

To find out more about the venue, please visit the Grimaldi Forum official website: www.grimaldiforum.com

If you booked accomodation through Monaco Check-in, a shuttle bus service to hotels in Menton, Roquebrune, Saint-Jean-Cap-Ferrat and Nice is available only on March 26 to March 29 (2 trips to the Grimaldi Forum in the morning and 2 back to the hotels in the evening). Buses will park in the Grimaldi Forum car park (AGIP panel)
Follow the direction signs outside the Grimaldi Forum will indicate the bus parking area.

MONACO CHECK-IN is the official housing office and travel partner for AMWC 2025.
With this portal, you can request your hotel accommodation at preferential rates : https://mci-amwc.com/

Yes, the Grimaldi Forum offers several parking options. Please visit our 'Venue' page under the 'About' tab in the menu: https://www.amwc-conference.com/en/practical-info/venue.html

We do not process visa applications for conference attendees. However, you can download your invitation letter from our website to support your visa application.
To obtain the invitation letter, it is mandatory to be registered for the event. Once registered, log in to your account to request the letter: https://www.euromedicom.com/en/login.html

Note: we advise to submit your visa application at least 8 weeks prior to the event.

Unfortunately, refunds cannot be granted if your visa application is unsuccessful.

The AMWC awards ceremony is open to all AMWC participants regardless of the badge type. 

Join us for the 12th edition of the AMWC Aesthetic Medicine Awards, celebrating innovation and excellence in aesthetics. This prestigious event honors outstanding physicians and companies—be there as we announce the nominees and winners!

Industry & physicians ceremony

Date & Time: March 27, 4:30 PM to 6:30 PM

Location: Camille Blanc room

Cocktail Reception: From 6:30 PM to 7:30 PM in the Atrium Hall

If you’d like more time to watch, become a premium member of the Aesthetic Multispecialty Society (AMS) and access a selection of sessions at your own pace—with 20% off exclusively for AMWC Monaco attendees! Use promo code: MONACO2025 at checkout.

https://order.multispecialtysociety.com/Euro

For more information about AMS membership, visit the AMS Team at Level -1, Diaghilev Hall, Le Carré.

Yes, you will be able to register on-site, with payment by credit card or cash.

You can download your registration confirmation on your account: https://www.euromedicom.com/en/login.html
Simply go to the 'Login' tab on the website. After logging in, click on 'my orders' and download your confirmation letter. If you cannot find it, you can also contact us by email at [email protected].

Please make sure your name and the billing details are all filled in in English. Avoid using non-English letters and try again. Please make sure that you are not putting the full address on the same tab but rather use "additional information" tab for filling in the rest of the address. 
You may also to check with your bank to confirm there is no payement limit on your card or/and no international payment security block.
If you are still having trouble with your payment, contact our Customer Relationship Team at [email protected].

Paying by bank transfer is possible, you can simply select the option at the check out. Please note that an additional 15$ fee must be paid.

For administrative reasons, all bank transfers must be made at least 10 working days before the conference. After this date, participants will be required to pay for their registration on-site if they are unable to pay by credit card beforehand. 

Please mention the attendee's name and event name as a reference on all the bank tranfer documents.

The AMWC Team is happy to help with any questions you may have. You can find us at the registration area for assistance.

• VIP Lounge: Located in Le Genois area, Level +2 (VIP pass holders only)
• Cloakroom: Available at the registration area (Diaghilev Hall, Level -1)
• Concierge Services: Assistance with travel, dining, and entertainment recommendations is available at: Glass Roof, Level 0 (Welcome Desk) for all participants and  VIP Room, Le Genois for speakers and VIP delegates.
• Lost & Found: If you lose or find an item, please visit the welcome desk at the entrance – Glass Roof, Level 0.

Cell phone charging stations

Charging stations will be available in different areas of Grimaldi Forum - Sponsored by Beaunivations S.L, Hans Biomed SL.

AMWC conference bag

You can pick up your AMWC conference bag, which includes a notepad and pen for your convenience. - Sponsored by Matex Lab Spa, Fidia Farmaceutici S.P.A, Sofwave, Hans Biomed Sl., Koru Pharmaceuticals CO, LTD

The venue offers different areas where you can have lunch or grab a snack.

1. VIP lounge: Exclusive for VIP Passes - Level +2 – Genois area – 8:00 AM to 6:00 PM - Sponsored by Altacare

2. Bistrot - Bar & Snack- Terrace : Level +1 – Indigo Hall – 8:00 AM to 5:30 PM.

3.  Sushis, Poke Bowls, Salads Bar: Level 0 – Pinède Hall - 8:00 AM to 5:30 PM

4. Cash bar & Snack: Level -2 – Atrium Hall - 8:00 AM to 5:30 PM.

5. Bar lounge: Level +2 – Ravel terrace - 8:00 AM to 5:30 PM - Sponsored by Hydrafacial

6. Free coffee breaks: at the exhibition area available for all delegates – Timing on the conference program.

Water fountains

Enjoy free water stations in different areas of the venue that you can locate on the floorplan - Sponsored by Hans Biomed SL

The cloakroom is located at the registration area. A charge of 2.00 € per item is made to customers for using the cloakroom. (limited space, we recommend that you come as light as possible).

Complimentary WI-FI is available for the duration of the conference.

WI-FI NETWORK: RELIFE-AMWC2025
Password: RELIFE2025

Should you lose any personal belongings or find someone's lost property, please go to the Help Desk located in the registration area (Level -1 - Diaghilev hall).

The Press registration desk will be located in the registration area.

Palm'Action
Nathalie D'Amico

Email: nat[email protected]

Phone: +33 6 08 57 82 11 / +34 672 184 519

Yes, once confirm, all E-poster presenters will need to get a Conference Pass to be eligible to present. Please refer to the registration . Other types of passes will not be accepted. 

If you are invited by a company, please contact our Conference Producer/Registration. 

While we encourage E-Poster presenters to attend AMWC in person, we understand if you are unable to do so. Attendance is not mandatory, but participating on-site offers the valuable opportunity to engage with your audience directly during the congress.

However, please note, a Conference Pass is still required to validate your eligibility. 

E-Poster presenters will not have a scheduled oral presentation. Instead, your E-Poster will be displayed on designated screens for the audience to view and consult at their convenience.

E-Posters are accessible online via the AMWC App and on digital screens in the e-poster area (Level -2, foyer between Camille Blanc and Prince Pierre auditoria).

Viewing hours: March 27–29, 2025 | 9:00 AM – 6:00 PM

Sponsored by Innate

As a speaker, you will be contacted first by the Scientific Secretary by email.
You may access to your speaker account through the link sent by email.

Or by clicking HERE.

Enter your credentials as follows:
• Username: Your email address
• Password: The password sent through the link you received by email and that can be changed in your account.

In case you have forgotten your password, you can always reset it by clicking on ‘reset your password’.

Note: Please remember to check your junk mail folder if you don't find the reset link in your main inbox.

If you decide to cancel your participation for personal reasons, our "Terms and Conditions of Sale" outlined in our Attendees FAQ will apply. We will not be obligated to refund any travel or accommodation expenses incurred in this case.

If you cancel your participation due to travel restrictions imposed by your country's government or the hosting country's government, please check with your travel agency or airline regarding their cancellation terms. The following conditions apply based on your speaker status:
- "Contributing" or "Industry" speakers: We will not be obligated to refund any travel or accommodation expenses incurred in this case.
- "Faculty" speakers: You may be eligible to submit a reimbursement request in accordance with the applied Grant Policy.

In the event that we cancel the conference due to a Force Majeure event, the following conditions apply:
- "Contributing" or "Industry" speakers: We will not be obligated to refund any travel or accommodation expenses incurred in this case. Our "Limitation of Liability" chapter generally applies.
- "Faculty" speakers:
          • If cancellation occurs more than 60 days before the event: You will not be eligible for any reimbursement.
          • If cancellation occurs less than 60 days before the event and you have agreed to the Grant Policy through your speaker account: You may be entitled to submit a reimbursement request in strict accordance with the applied Grant Policy.

If the congress needs to be rescheduled or postponed, the Grant Policy will remain in effect, and all speakers will automatically be entitled to participate in the rescheduled congress without any additional refund rights.

In the event that the conference format changes from "in-person" to "virtual," your participation will be automatically switched from physical to virtual attendance.

To obtain your speaker certificate, please follow these steps:
1. Log in to your speaker account.
2. Complete the 'online evaluation' form, which becomes available after the congress ends.
3. Once you have completed the evaluation, your speaker certificate will be available for download.

AMWC issues speaker certificates for scientific sessions only. If you are an industry speaker, you will obtain a regular certificate of attendance.

You can collect your badge at the dedicated Speaker desk located in the registration area. Please bring the following items with you
- Proof of identity (e.g., ID card, passport, driver's license, etc.)
- Business card (if applicable)

For the opening hours of the welcome desk, refer to the "Registration" chapter in the FAQ.

Faculty speakers who have been granted hotel nights should submit their check-in/check-out dates through their speaker account. Detailed instructions will be provided by the Scientific Secretariat a few months prior to the conference. The number of granted nights is based on the speaker's status, country of residence, and number of lecturing days.

Speakers without granted nights, industry speakers, and contributing speakers can book their hotel through our official agency Monaco Check-In, who negotiates special rates. Please visit the congress website and navigate to the "Plan your trip" section for more information on booking accommodations.

To ensure compliance with regulations and clarify what is reimbursable, AMWC has established the following terms and conditions for reimbursement.
The reimbursement policy is directly linked to the grant policy.
By accepting the invitation to speak, speakers agree to the grant policy and the AMWC reimbursement policy outlined below.

1. Policy for Faculty Speakers:

The following expenses may or may not apply depending on the speaker's status. Speakers should refer to their grant policy on their speaker account.

• Travel Expenses:

• All airline and/or train tickets should be purchased well in advance to take advantage of lower fares. AMWC will support fares up to a lump sum based on the prices recorded for a trip in economy. This is being proposed in the speaker account.
• AMWC will provide the speakers with an airport round trip chauffeur service. If, for some reasons, this service is not available ground transportation and taxis related to attending AMWC only are included in travel expenses.

• Accommodation Expenses:
AMWC arranges block bookings at nearby 4-star hotels. If the grant policy includes hotel nights, the number of supported nights will be indicated in the speaker account.
The speakers must precise the check-in/check-out dates according to the number of covered nights.
If the speakers want to stay longer, additional nights will have to be paid by the speaker.

• Social events:
Invitations to social events are indicated in the speaker account.
Speakers must confirm or decline each invitation. As the seats are limited for each event, please make sure you attend the event(s) you confirm your attendance for.

Submitting Expenses: The expenses, along with the necessary receipts, should be uploaded in the speaker account as soon as possible but no later than 30 days after the conference.
Valid receipts must be provided for all claimed expenses, including detailed train and flight receipts with start and end points, passenger names, travel dates, and fees. Credit card statements are not acceptable as documentation.
Reimbursement will be provided via bank transfer within 30-45 days upon receiving valid request and receipts.

2. Policy for Industry Speakers:
Industry speakers are generally expected to have their travel and accommodation expenses covered by their supporting companies.

3. Policy for Contributing Speakers:
Contributing speakers are responsible for covering their own travel and accommodation expenses.

4. Guests, Spouses & Family Travel:
AMWC will not reimburse any expenses incurred by family members or accompanying guests.

Yes, there is a specific grant policy for speakers at each conference.
We strive to ensure a fair and transparent grant policy that upholds the diversity and excellence of our speakers.
The details of the grant policy are provided in the invitation email sent by the Scientific Secretariat to each speaker, or it can also be viewed through the speaker account.
The grant policy is based on the speaker's status, the congress format, and the conference location. It includes items such as accommodation, transportation, and social events.
By accepting the invitation to speak, speakers agree to the grant policy and the AMWC reimbursement policy outlined in their speaker account.

1. Policy for Faculty Speakers:

The following expenses may or may not apply depending on the speaker's status. Speakers should refer to their grant policy on their speaker account.

• Travel Expenses:

• All airline and/or train tickets should be purchased well in advance to take advantage of lower fares. AMWC will support fares up to a lump sum based on the prices recorded for a trip in economy. This is being proposed in the speaker account.
• AMWC will provide the speakers with an airport round trip chauffeur service. If, for some reasons, this service is not available ground transportation and taxis related to attending AMWC only are included in travel expenses.

• Accommodation Expenses:
AMWC arranges block bookings at nearby 4-star hotels. If the grant policy includes hotel nights, the number of supported nights will be indicated in the speaker account.
The speakers must precise the check-in/check-out dates according to the number of covered nights.
If the speakers want to stay longer, additional nights will have to be paid by the speaker.

• Social events:
Invitations to social events are indicated in the speaker account.
Speakers must confirm or decline each invitation. As the seats are limited for each event, please make sure you attend the event(s) you confirm your attendance for.

Submitting Expenses: Refer to the reimbursement polcity chapter (next FAQ).

2. Policy for Industry Speakers:
Industry speakers are generally expected to have their travel and accommodation expenses covered by their supporting companies.

3. Policy for Contributing Speakers:
Contributing speakers are responsible for covering their own travel and accommodation expenses.

4. Guests, Spouses & Family Travel:
AMWC will not reimburse any expenses incurred by family members or accompanying guests.

Industry speakers invited by exhibiting companies will automatically receive a "Speaker" badge, granting them access to all the congress sessions and the exhibition hall.

AMWC welcomes speakers of three types, each with their own roles:

• Faculty speakers: They are selected and invited by the Scientific Board to speak in non-sponsored scientific sessions.
• Contributing speakers: They are selected by the Scientific Board based on the spontaneous submission of an abstract. They can speak within non-sponsored scientific sessions or contributing sessions and are responsible for covering their own registration fees.
• Industry speakers: They are selected and invited by exhibiting companies to speak in sponsored sessions, which are clearly identified as such. Industry speakers may also be considered by the AMWC Scientific Board to speak or chair in other scientific sessions, which are not restricted to sponsored sessions.

Regardless of the type, all speakers will automatically receive a "Speaker" badge, granting them access to all the congress sessions and the exhibition hall.

Session chairs are selected by the Scientific Committee to moderate one or several sessions at the conference.

The responsibilities of a session chair include:

• Ensuring all lectures end on time and having the authority to stop speakers if necessary.
• Maintaining unbiased content within the scientific sessions.
• Facilitating transitions between lectures and moderating panel discussions.

Additionally, after the congress, session chairs will be asked to rate each presentation they chaired based on criteria such as presentation clarity, content quality, and level of English.

If biased content is presented, chairs should ask the speaker to move on to another part of the presentation or provide a comparative perspective.

Unless otherwise specified (subject to speaker agreement), all congress lectures are available for replay on AMS Live for 2 weeks after the conference.
After that, they will be permanently published on the AMS e-learning platform.

AMWC places great emphasis on transparency in all scientific courses. Therefore, every speaker is required to disclose any commercial bias or financial support received in their presentations.

The conflict of interest (COI) policy applies to all speakers during the congress, including members of the Scientific Board, Faculty members, contributing speakers, and industry speakers.

If you are a Board member, you are kindly requested to fill in and update your COI declaration every year.

You can find the COI form in your speaker account. Fill out the form and submit it accordingly.

When preparing your presentations, prioritize readability over style by keeping it simple and clear.

• Language: Presentations must be written and presented in English.
• Format: We support Keynote (.key) or PowerPoint (.pptx) formats (don’t use any PDF files!) The recommended aspect ratio is widescreen (16:9), but standard (4:3) ratio is also acceptable. 
• Font: It is advisable to use Arial or Calibri fonts instead of Times New Roman. Avoid using narrow fonts.
• Font Size: The minimum font size should be 28. 
• Color: Choose colors that are easily readable.
• Bullet Points: We recommend using bullet points to convey your message. If charts are necessary, make them as clear as possible.
• Patient Privacy: Ensure the confidentiality of patients appearing in any and all of your materials.
• Video: please use high-definition files (1920x1080 @ 25 or 30 fps). MP4, MPEG2 or AVI.

Preferably, you are requested to upload your presentation materials to the congress server.
Direct plug-in of a USB drive or laptop is not permitted in the conference rooms.

There are two options available for uploading your presentations:

• Online Preview (accessible through your speaker account): This option is open for 1 to 2 weeks prior to the start of the congress. Once the online preview period is closed, all presentations must be uploaded directly at the congress venue.
  • Log in to your speaker account.
  • Access the speaker account dashboard of the congress.
  • Click on the "Lecture schedule" menu.
  • Upload your presentation file(s) for each lecture, where applicable, using the "Presentation file" column.
     
• On-Site Preview (Preview room at the congress venue): This option is available throughout the duration of the congress. Online Preview guidelines:
  • Please ensure that you upload only finalized presentations at least 30 minutes before the session you are involved in.
  • Supported file formats include PowerPoint (.pptx) and Keynote (.key).
  • File size must be under 2 GB. 

You can view your lecture schedule at any time through your speaker account. Simply log in to your personal account and navigate to the 'My congress schedule' section of the corresponding congress.

Your speaker account provides you with the following capabilities:

• Update your personal information, photo and biography.
• View your lecture(s) schedule(s). 
• View the full congress program.
• Complete your abstract(s).
• Upload your presentation(s).
• Sign the speaker agreement and disclosures (conflict of interest).
• Review the grant policy (travel, accommodation, pick-up, social events).
• Book hotel nights, if applicable.
• Complete your travel info to benefit from the VIP pick-up service (if applicable).
• Confirm your attendance to social events, if applicable.
• Submit your travel reimbursement, if applicable.
• Update your bank account to get the refund.
• Announce your participation to attendees (social communication).
• Download your certificate of attendance as a speaker (CME credits).

You can contact us via email at any time to retrieve your login credentials.
If you remember your username but not your password, you can reset it by clicking on ‘reset your password’.

Note: Please remember to check your junk mail folder if you don't find the reset link in your main inbox.

The speaker preview room is located in Pointeau Hall. Simply follow the red steps on the floor from the Pointeau Entrance.

All speakers in the main scientific program must check in to the speaker preview room at least 1 hour before their presentation.

Sponsored Workshops/Symposia speakers should connect their laptops directly in the workshop room